11 April 2026

Customisable Meeting Packages at De Heeren van Montfoort: Tailor Your Agenda with Room, Catering & Facilities

When time is tight and outcomes matter, you need more than a room—you need a seamless plan. Our customisable meeting packages at De Heeren van Montfoort combine the right room set‑up, thoughtful catering and essential facilities into one flexible solution you can shape around your agenda. From compact strategy sessions to multi‑day programs with private dining and breakouts, you decide what to include—we make it happen.

In this guide, you'll learn what’s included, how to tailor each element, and which spaces and services best fit your goals. You’ll also find practical tips to streamline planning and enhance participant focus.

Why customisable meeting packages work

Customisation lets you align space, flow and service with your objectives:

Fit-for-purpose rooms: Choose sizes and layouts that support presentations, workshops or confidential conversations.
Focused catering: Plan breaks and meals around your agenda to sustain energy and engagement.
Ready-to-go facilities: Rely on included AV, fast internet and on-site support to reduce setup friction.
Sustainable choices: Opt for local, seasonal, biologically oriented dishes that respect dietary needs and help reduce waste.

What’s included in a meeting package?

At De Heeren van Montfoort, meeting arrangements bring together the essentials—and leave room for personalisation.

Room set‑up: Your chosen space arranged to suit your format.
Catering: Local, seasonal and gastronomic options, with biologically oriented sourcing wherever possible. Vegetarian and vegan alternatives are available.
Facilities:
- Basic AV set and microphones (included)
- Fibre‑optic internet and complimentary Wi‑Fi throughout the property (included)
- Option to arrange an external AV specialist when needed
Service & coordination: Personal contact, quick responses and detailed run‑throughs so nothing is overlooked.

Frequently asked question (for easy reference):

What is included in a meeting package? Room set‑up, catering and required facilities—with AV, microphones and fibre internet included.

Spaces you can tailor to your agenda

Our characterful venue offers multiple rooms and areas for 10–350 guests, with flexible layouts for plenary sessions, workshops and private dining. Below are selected options you can include in your package.

Indoor rooms and capacities (selection)

Room	Size	Capacity
Terraszaal	30 m²	2–14
IJsselzaal	75 m²	10–60
Hoogstraatzaal	75 m²	2–80
Commanderijezaal	100 m²	up to 120

Total availability: 7 rooms and areas across the complex (5 indoor rooms).
Wheelchair accessibility: all areas are accessible.

Outdoor and additional spaces

Garden/terrace (500 m²) for up to 150 guests
Tuin De Hoge Waard (6,000 m²) for events up to 400 guests
Roof terrace (dakterras) and a sheltered inner courtyard (binnenplaats) for receptions, breaks or informal sessions
Covered outdoor options available in case of rain

Tip: Use a plenary room for keynotes and reserve adjacent spaces for breakouts. You can also combine sites in the town centre—hold a plenary at one location and use De Commanderije van Sint Jan or Tuin De Hoge Waard for sub‑sessions only a minute’s walk away.

Catering that supports performance (and preferences)

Great meetings need great food. Our in‑house kitchen (external catering is not permitted) crafts menus that are local, seasonal and gastronomic, with a biologically oriented approach.

Flexible formats: Brunch, high tea, barbecues and bespoke menus that minimise food waste
Dietary care: Allergies and dietary requirements are arranged perfectly as part of our service guarantee
Vegetarian & vegan: Attractive alternatives are available
Wine experiences: A dedicated wine list and optional wine‑pairing arrangements complement courses
Restaurant access: Enjoy French‑Dutch cuisine for lunch or dinner, served six days a week from 12:00–22:00
Private dining: Book a dedicated space for executive meals or celebrations after your meeting

Facilities and technology

Your agenda should drive the tech—not the other way around. We keep it simple and robust:

Included: Basic AV set and microphones for presentations and speeches
Connectivity: Fibre‑optic internet plus complimentary Wi‑Fi throughout
Scale up when needed: Arrange an external AV specialist for advanced setups

Note: Fibre internet supports stable video conferencing and content sharing, which helps hybrid speakers or remote stakeholders participate effectively.

Location, access and logistics

Make attendance effortless—before, during and after the meeting.

Central location: 5 minutes from the A12/A2; 15 minutes from Utrecht; 30 minutes from Amsterdam, Rotterdam and Den Bosch
Public transport: Bus lines 107 and 207 stop about 400 metres away (halte Kasteelplein) with connections to Utrecht and Gouda
Parking: 60 on‑site spaces plus the option to rent an additional 50–60 private places with dedicated parking attendants; four EV charging stations available
Shuttle: A guest shuttle service can be arranged
Wayfinding: Clear route guidance and signage
Arrivals by water: Mooring is possible near the venue
360° virtual tour: Book a guided tour to preview all rooms and facilities remotely
Overnight options: Overnight stays are possible on location; Hotel Montfoort is less than a minute’s walk and offers ten double rooms and a suite (entirely smoke‑free)

Sustainability in action

Sustainability is part of how we work every day:

LED lighting throughout
Waste separation for plastic, paper and glass
Local, seasonal sourcing in the kitchen
Active measures to combat food waste

Planning your customisable meeting package: a step‑by‑step outline

Use this checklist to shape a package that fits your agenda and participants.

Define your objective
- Decision‑making, training, team building or client presentation?
- Required formats: plenary, breakout, private dining, networking.
Select your rooms
- Match group size and flow to room capacities (e.g., Commanderijezaal for large plenaries; Terraszaal for board‑level sessions).
- Consider outdoor add‑ons (garden/terrace, roof terrace, inner courtyard) for energising breaks.
Choose your catering approach
- Align break times with agenda milestones.
- Decide between brunch, high tea, bespoke menus or a BBQ (vegetarian/vegan options available).
- Add a private dinner or wine arrangement to extend the program.
Confirm facilities
- Basic AV set, microphones and fibre internet are included.
- Request an external AV specialist if you expect complex production needs.
Plan logistics
- Reserve parking (and additional private spaces if required); note EV charging.
- Share public transport details (bus lines 107/207) and Adres & Route info with attendees.
- Consider a shuttle for peak arrival/departure times.
Coordinate support
- Work with our coordinators for a detailed run‑through and timings.
- Book a 360‑degree virtual tour for stakeholders who cannot attend a site visit.
Add overnight options (if multi‑day)
- Combine your meeting with on‑site accommodation options and Hotel Montfoort next door.

Practical FAQs (quick answers for planners)

Can we customise the package? Yes—each meeting arrangement can be tailored across room set‑up, catering and facilities.
Is AV included? Yes. A basic AV set, microphones and fibre‑optic internet are included; an external AV specialist can be arranged.
Is Wi‑Fi available? Yes, complimentary Wi‑Fi is available throughout the property.
Do you accommodate dietary needs? Yes—dietary requirements and allergies are arranged perfectly.
Is external catering allowed? No. All food and beverages are provided in‑house to guarantee quality and consistency.
Is the venue accessible? Yes, all areas are wheelchair accessible.
Can we host multi‑day events? Yes, with accommodation options on location and at Hotel Montfoort.
How do we preview the venue? Book a guided 360‑degree virtual tour or schedule an on‑site appointment.
Where can we park? 60 on‑site spaces plus 50–60 additional private spaces (with attendants) can be arranged; EV charging is available.
What about sustainability? LED lighting, waste separation, local seasonal sourcing and active measures against food waste are in place.

Example ways to shape your agenda (without overcomplicating it)

Plenary + Breakouts: Start in a larger room (e.g., Commanderijezaal), then split into smaller rooms like IJsselzaal and Hoogstraatzaal.
Outdoor energy boosts: Take coffee or networking on the heated garden terrace, or reserve the roof terrace for fresh‑air breaks.
Executive wrap‑up: Conclude with private dining and, if desired, a curated wine arrangement from our dedicated wine list.

Quality you can trust

Guests consistently rate the experience highly: according to the independent platform Inspirerende Locaties, De Heeren van Montfoort holds an average score of 9.7 from about 2,600 published guest reviews. Expect friendly, flexible and professional service—and a team that carries your run‑sheet so nothing is forgotten.

Conclusion

Customisable meeting packages at De Heeren van Montfoort give you the freedom to build an agenda that works—backed by flexible rooms, refined catering and dependable facilities. Whether you’re planning a confidential board session, a high‑energy kick‑off or a multi‑day program, we align every detail to your purpose.

Ready to shape your meeting? Call 0348 47 12 29 or email info@deheerenvanmontfoort.nl to discuss your agenda, book a 360‑degree virtual tour, or schedule a site visit at Hoogstraat 41, 3417 HB Montfoort.